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Recurring support

Cross-border bookkeeping and payroll that stay connected to tax

Clean books in each entity, a dependable close and coordinated payroll records create the foundation for reliable filings and better decisions. Illuminous builds one monthly accounting process around your Canadian business and US operations.

Discuss Monthly Accounting

Monthly records that support tax, payroll and management

Cross-border accounting problems often begin when each entity closes differently, intercompany balances do not match or payroll information never reaches the general ledger correctly. The monthly process establishes consistent account treatment, review steps and deadlines so management and tax work start from reconciled records rather than a year-end reconstruction.

Close and reconcile

Bank, credit card, receivable, payable, debt, payroll and intercompany accounts reconciled on a defined schedule.

Report consistently

Profit and loss, balance sheet and management reports presented consistently across entities and periods.

Coordinate payroll

Canadian and US payroll activity recorded in the books, with provider, remittance, approval and year-end responsibilities identified.

A practical monthly deliverable

  • Close checklist: recurring reconciliations, review points and assigned owners.
  • Financial statements: entity-level profit and loss and balance sheet reporting.
  • Management package: agreed cash, margin, working-capital or variance views.
  • Intercompany schedule: matched balances and documented differences.
  • Payroll reconciliation: payroll reports tied to cash, liabilities and expense accounts.
  • Open-items list: missing documents, unusual transactions and decisions requiring follow-up.

Boundaries are confirmed in writing

The engagement letter identifies which entities and accounts are covered, the close date, information deadlines, approval responsibilities and the reports to be delivered. Payroll coordination does not imply that Illuminous is the payroll processor, employer of record or legal adviser. Those responsibilities are assigned clearly before the recurring process begins.

Cleanup may come first

If prior periods are unreconciled, cleanup is scoped separately. Beginning recurring work from supported opening balances prevents old errors from rolling forward every month.

How the recurring process starts

01

Review systems

Identify entities, accounting files, banks, payroll providers and reporting users.

02

Confirm opening balances

Reconcile or scope the cleanup needed before recurring reporting begins.

03

Set the close

Agree on responsibilities, deadlines, review steps and deliverables.

04

Improve

Track recurring issues and improve the records as the business changes.

Connected services and guidance

US-Canada business tax →How we build financial infrastructure →CFO and transaction readiness →Dental accounting and DSO reporting →Startup accounting options →

Best fit

Designed for an operating business

This service is for owners who need dependable records throughout the year, not only a tax return assembled after year-end. The best fit has recurring activity, a clear information owner and a need for financial records that can support tax filings, management decisions, financing or future advisory work.

Bookkeeping and payroll FAQs

Who is this monthly accounting service for?
It is designed for owner-led businesses with connected Canadian and US operations that need reliable monthly books, consistent entity reporting and payroll activity reflected correctly in the accounting records.
Does Illuminous process payroll directly?
The engagement can include payroll coordination, accounting entries, reconciliations and responsibility tracking. The written scope identifies which payroll platform or provider processes payroll and which filings, remittances and approvals remain with you or another provider.
What does the monthly close include?
The agreed close may include bank and credit-card reconciliations, receivables, payables, debt, payroll, intercompany balances, management reporting and a documented list of outstanding items. The exact scope depends on systems, volume and reporting needs.
Can you clean up existing books before monthly service begins?
Yes, when separately scoped. The initial review identifies unreconciled balances, unsupported accounts, prior-period errors and missing records. Cleanup is completed or clearly assigned before the recurring close timetable begins.
How are Canada and US entities reported together?
Each legal entity keeps appropriate records, while account mapping, intercompany balances and reporting formats are standardized so management can review the group consistently. Consolidation or combined reporting is tailored to its purpose and does not replace entity-level records.

Build the books once and use them everywhere

Discuss the entities, systems, payroll and reporting your monthly close needs to support.

Request a ConsultationCall +1-206-209-8210